Old Ottawa South Community Association

Board Members Testifying Before Official Bodies

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The Association's position on representations made by Board members before tribunals or bodies conducting hearings of an official character

Draft: January 11, 2001

Purpose:

To clarify the Association's position on representations made by Board members before tribunals or bodies conducting hearings of an official character (e.g. bylaw and zoning applications, liquor licensing applications, traffic management or transport infrastructure proposals).

Principles:

1. Members of the Association's Board making presentations or representations before tribunals and other public hearings on behalf of the Association should only do so after the full Board has discussed the issue and approved a policy position by way of resolution at one of its regular meetings, or as a result of a resolution of a duly appointed Board committee with a mandate to make such representations on behalf of the Board.

2. Board members participating in public hearings are expected to support Board approved positions at those hearings.

3. Opposing an approved policy position at a public hearing shall be deemed as conduct unbecoming a Board member and shall be dealt with according to Section 5 (iii) of the Association's Bylaws.

Procedures:

a) If a Board member feels he/she cannot support a Board or committee position to be taken before an official hearing, and feels that they must make such opposition known publically at the hearing, they should resign from the Board and when giving evidence indicate clearly that they no longer serve on the Board.

b) If the dissenting Board member does not follow the procedure outlined in section "a)" above, a motion shall be brought at the next meeting of the Board for the removal of the Board member in according to the procedure outlined in Section 5 of the Association's Bylaws.

Last modified on Thursday, 13 July 2017 15:21

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