Approved: Draft May 27, 2000
Purpose: To make clear the principles on which nominations to the Board of Directors should be based and outline the procedures which should be followed.
l. The Board of Directors of the Association should be broadly representative of the Ottawa South community and the individuals and groups within it.
2. The Board of Directors themselves should actively encourage members of the community to come forward to serve on the Board and its committees.
3. In encouraging members of the community to come forward to serve on
the Board consideration should be given to the following factors:
a) that the membership reflects a fair balance of representatives from each of the neighbourhoods and areas within the Old Ottawa South community;
b) that there is a reasonable gender balance;
c) that major demographic groups within the community are reasonably represented (the elderly, post-secondary students, etc.);
d) that major voluntary and other community service groups who have a significant stake in the effective functioning of the Old Ottawa South community from time to time are represented on the Board;
e) that the individual would serve the Board well and be committed to the Association's objectives.
4. Given the importance of encouraging the identification of potential candidates to serve on the Board, the Board should create a special Nominations Committee to identify such candidates and recommend their nomination to the Annual General Meeting of the Association.
5. The Association and its Board also encourages individual members of OSCA to come forward at the Annual General Meeting and offer nominations to the Board:
1. In order to give effect to the above principles, the Board should establish every year at its June meeting a nominating committee to:
a) determine which Board members may be retiring;
b) actively consult the community at large to identify potential candidates for the Board and its major committees; and
c) present its report to the November Annual General Meeting in the form of nominations for new and returning Board members, for the consideration of-the membership at-tending the AGM.
2. The nominating committee should consist of at least three members, of which at least two should be members of the existing Board of Directors.
3. The committee should appoint a chair from amongst its members who shall be responsible for preparing its report and calling meetings of the Committee.
4. At least three members of the committee or two-thirds o[-its membership, which ever is the greater number, must agree with the committee's nominating report.