Old Ottawa South Community Association

Planning Committee: Terms of Reference

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Role

The Planning Committee advises the OSCA board on issues related to planning and development in Old Ottawa South, and acts as the primary liaison among community members, public bodies and the board.

Responsibilities

The Planning Committee is responsible for:

  • Encouraging community dialogue on planning and development issues affecting Old Ottawa South;
  • Recommending policy positions to the OSCA board on planning issues, following community consultation, analysis, and discussions with public bodies, developers and other stakeholders;
  • Articulating OSCA’s views and positions through such documents as policy statements, principles, and making representations to the City and other public bodies;
  • Participating in City-led consultations on planning policies that affect Old Ottawa South;
  • Promoting the creation and adoption of municipal policies that are appropriate to Old Ottawa South; and,
  • Monitoring development proposals and intervening when certain conditions are met (refer to Policy on Intervention below).

Accountability

The Planning Committee is accountable to the board and will supply copies of its minutes, reports and other documents upon request, or at monthly Board meetings.

Authority

The committee has the authority to:

  • Review materials related to planning and development and other documents relevant to its purpose;
  • Draft a work plan for approval by the board of directors;
  • Meet regularly to implement the work plan, determine best practices relative to its work and report regularly to the board;
  • Solicit the views and opinions of OSCA members and other community members on planning and development issues through public meetings, surveys, discussions, social media and correspondence;
  • Meet with City officials, developers and other stakeholders and represent OSCA’s positions;
  • Make recommendations to the board in relation to planning and development policies in Old Ottawa South;
  • Make representations and presentations that articulate board-adopted policies to the City of Ottawa and other public bodies as applicable.

Policy on Intervention

The committee will focus on municipal initiatives that potentially change planning policies and procedures that affect the community as a whole. These include changes to the official plan, zoning bylaw, design guidelines as well as changes to municipal procedures in such areas as consultation and development review.

The committee will not adopt positions on planning applications relating to individual properties or development projects. Rather, the committee will seek to mediate and resolve issues. Exceptions may be made when one or more of the following criteria are met:

  • The planning application is of a size and scale that its impact extends well beyond immediate neighbours and to the Old Ottawa South community as a whole;
  • The application involves a significant planning policy change that will set a precedent for the neighbourhood (e.g an official plan amendment) or exacerbates an emerging issue relating to development; or
  • The application does not conform with a policy or position adopted by the OSCA board of directors.

Once the committee has decided to intervene, formal positions and statements will be approved by the OSCA board of directors. These positions may be communicated by the chair of the planning committee or the president of OSCA.

Membership

The committee will be comprised of members of the Old Ottawa South Community Association. The committee will have no more than 10 members, and ideally no fewer than four (excluding the chair).

Chair

The chair will be an OSCA board member, appointed by the board.

Meetings

Monthly from September to June. Meetings will be called via e-mail from the chair.

The normal procedure for community members who wish to make presentations and representations to OSCA on planning issues is to do so through the Planning Committee. This may be done by making a request to the chair.

Reporting

Monthly, to the board.

Date of last review:

Approved by OSCA board of directors April 17, 2018

Last modified on Monday, 07 May 2018 11:43

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