ANNUAL GENERAL MEETING
Tuesday, May 5, 2009
- Welcome and Approval of Agenda
- Approval of 2008 AGM Minutes
- President's Report
- Councillor Doucet's Report
- Treasurer's Report
- Committee Reports
- Election of 2008/09 OSCA Board of Directors
- Other business
- Adjournment of AGM
- Wine & Cheese Reception and viewing of Ottawa South History Project's photographs of OOS.
1. Welcome and approval of Agenda
Michael Jenkin welcomed people to the Annual General Meeting and suggested members identify themselves and check they are in good standing and are eligible to vote.
MOTION: proposed by Greg Strahl and seconded by Jenny Haysom that the Agenda be accepted with the addition of Item 2a Volunteer Awards.
2. Approval of 2008 AGM Minutes
MOTION: proposed by Hans Ruprecht and seconded by Valerie MacIntosh the2008 AGM Minutes be accepted.
2a. Volunteer Awards
OSCA has agreed to give two outstanding lifetime volunteer awards to David Bouse and Gary Lum. John Calvert presented David Bouse's award to his family.
3. President's Report
Michael Jenkin highlighted aspects of his written report. Most importantly the Firehall is going to be renovated. The attractive, green community centre will preserve a heritage building and allow the community to provide more programming.
Shoppers Drug Mart was a controversial and difficult debate. Infill can be done well with help from the city. Infill can be a benefit if it is done well.
OSCA will be running programs at Southminster United Church during the renovation which is slated to last from 9 to 12 months. There will be extra costs but these have been budgeted for.
As OSCA becomes more complex and large we need to pay more attention to governance issues.
Development of Lansdowne Park may be a challenge and threat to the community.
Thanks to retiring board members Patti Ryan, Valerie MacIntosh, Kevin Harper and Lisa Drouillard
Thanks to OSCA and City staff, Cathie Buchanan, Regis Alcorn and Deirdre McQuillan.
Stephen Haines, a board member, died this year. He was a distinctive individual who always held firm opinions. He will be sorely missed.
Michael thanked everyone for the privilege of serving on the OSCA Board as President.
- Councillor Doucet's Report
Clive had a session with Peter Victor on “Managing Without Growth”. Ottawa needs to operate in a more sustainable way. An example of this is the light rail project.
Clive is still supporting a pedestrian bridge over the canal at 5th Avenue - it has the support of all groups except the NCC and is in the pedestrian plan.
There will be a movement to stop Lansdowne Live and create a people's plan for Lansdowne.
Clive did not insist councillors reveal who supported their campaigns because it would alienate too many people.
5. Treasurer's Report
The report was presented by Jim Steel for OSCA's 3 accounts, OSCA, Firehall Fund and OSCAR.
This is the first full year we have used our new January to December calendar year.
MOTION: proposed by Nerys Parry and seconded by Leo Doyle that the year end Income Statement and Balance Sheet for the year ended December 31, 2008 be approved.
6. Committee Reports
Chair Anna Sundin gave the report. Programs will move to Southminster United and Hopewell PS gyms during renovation. Adult fitness registration is up.
Special Events Committee:
Michael Jenkin gave the report.
There were many great events last year including the OSCA 30th Anniversary Party in Brewer Park. Other events included Savour the Flavour Spanish Night, Farewell to the Firehall, House Tour and OOS River Run.
Mohammad al-Asad and Brendan McCoy are the new chairs and they will be renewing the committee.
Sunnyside Safety Audit - still pending but the City has not allocated staff.
National Capital Commission studying 3 crossing points but unfortunately not the 3 most busy ones. OSCA President, Michael Jenkin, wrote 3 letters to the NCC but has been ignored - a report will be issued by NCC.
David Law thanked all who have and do serve on OSWATCH
Clive Doucet pointed out that the Bronson Safety Audit is done and available.
Michael Jenkin gave the report. This committee worked throughout the summer to get possible designs and had an open house to chose one design. They then lobbied Council and got the funding. Details of the design were finalized and construction is scheduled to start in June.
The editor, Mary Anne Thompson gave the report. The OSCAR is going well and Mary Anne thanked all the volunteers who help create and deliver the paper.
John Calvert gave the report. He thanked Robert Burr for core activities and Chris Solar for his work on revamping the website and IT features. The committee has plans to expand options and capabilities of the website.
Co-Chair Michael Loewen gave the report.
In 2008 the OSCA Board adopted an environmental policy
ECOS members worked to green the Firehall design with some success and will now look at putting Photo Voltaic panels on the Firehall roof.
David Law gave the report. The board saw membership declining and changed rules to a free lifetime membership. There was a membership outreach and membership now at about 400.
Friends of Sunnyside Library Committee
Jenny Haysom gave the report.
There is $500,000 to split between Sunnyside/Cumberland branches but more money is needed so there will be fundraisers. They are planning a Meet the Author fundraiser at the Glebe Community Centre.
Four people have retired from the board. Although there were sufficient people interested in joining the 2009/10 board, only those with OSCA memberships of 3 months or longer are eligible.
7. Election of 2008/09 OSCA Board of Directors
The following was the slate of nominees for election to the board. (* denotes new member)
MOTION: proposed by Valerie MacIntosh and seconded by Brenda Lee that the nominations be closed and the slate put to a vote.
The slate of candidates was elected
10. Other Business Adjournment/Reception
MOTION: proposed by Michael Loewen and seconded by Geoff Murphy that the OSCA AGM be adjourned.