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Old Ottawa South Community Association


OSCA Covid-19 Vaccination Policy for Employees and Clients

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As promised in late August, OSCA has been hard at work developing the details of our vaccination policy. We remain committed to doing everything possible to provide a safe environment for you and your family. Please take the time to read the following text, outlining OSCA’s evolving vaccination policy.

OSCA Covid-19 vaccination policy for employees and clients (September 2021)

The purpose of this document is to outline OSCA’s evolving vaccination policy related to the COVID-19 Pandemic.

Old Ottawa South Community Association (OSCA) recognizes the importance of Covid-19 immunization to safeguard the health of its employees and clients (many of whom are children under the age of 12, not yet eligible for vaccination). As an employer, OSCA has an obligation to take all necessary precautions to protect its employees. As a program delivery provider, OSCA seeks to provide a safe environment for its clients.

OSCA’s use of the Firehall is subject to a Program Delivery Agreement with the City of Ottawa whereby some of OSCA’s staff (e.g., Customer Service Representatives and janitorial services) are provided by the City. This fall, the City will implement a Mandatory Vaccination Policy requiring all its employees, contractors, students and volunteers to be fully vaccinated against Covid-19. City staff will be required to disclose proof of their vaccination status, or provide written proof of a valid medical exemption. The City’s Mandatory Vaccination Policy makes Covid-19 vaccination a condition of employment.

OSCA has adopted an employee Covid-19 vaccination policy to align with the City’s policy. In particular, Covid-19 vaccination is a condition of employment by OSCA. All OSCA employees (full and part-time), contractors, students and volunteers will be required to disclose and provide proof of vaccination status by September 10, 2021. Employees, contractors, students and volunteers who have not been vaccinated or who do not disclose their vaccination status by September 10 will be contacted by OSCA for follow up action, up to and including possible dismissal, if they refuse to comply with the requirements of this policy. OSCA will comply with its human rights obligations and seek to accommodate employees who are legally entitled to accommodation (e.g., arranging for unvaccinated contract instructors to teach classes virtually, where possible). All employees, contractors, students and volunteers hired on or after September 10, 2021 are required to provide proof they have received two doses of an approved Covid-19 vaccine upon hiring.

The City of Ottawa has not yet made public the policy which will guide participation in City Programs. Consequently, OSCA has developed the following client Covid-19 vaccination policy with the understanding that some revisions may be necessary in the future.

Participants who have registered for in-person OSCA Programs are required to disclose vaccination status upon registration, and must bring proof of vaccination (or proof of a valid medical exemption) to their first in-person class. To participate in in-person programs, individuals aged 12 and up must be fully vaccinated against Covid-19, or they must have a valid medical exemption. If children under age 12 become eligible for vaccination against Covid-19 after registering for an in-person activity, they will be expected to make best efforts to become vaccinated at their earliest opportunity. OSCA will comply with its human rights obligations and seek to accommodate participants who are legally entitled to accommodation (e.g., by offering virtual participation in its programs where possible).

Board of Directors, Old Ottawa South Community Association

07Sept2021

Update to OSCA Covid-19 vaccination policy for employees and clients (February 2022)

Since that time the public health advice has changed to accommodate the increased risk from the Delta, and now the Omicron, variants of the COVID-19 virus and it is recommended that all adults (i. e. all those 18 years and older) should also now have an approved third, or booster, dose of the vaccine. In addition, since early December the province has made available first and second doses of a pediatric version of the approved vaccines for children aged five to eleven years old.

Given the above increased requirements for vaccinations and our existing policy requiring program participants be fully vaccinated, OSCA would like to notify you that:

  • After April 1, 2022, if you wish to register in an OSCA program a child born in 2016 or before (i. e. aged 5 to 17) they must have received two doses of an approved COVID-19 vaccine and have received the final dose at least 14 days before attending their program(s).
  • As of March 1, 2022, if you are an adult aged 18 or above and you wish to register in an OSCA program you must have received a third, or booster, dose of an approved vaccine at least 14 days before attending their program(s).

As with our previous procedures, when you come to your first program session you will be asked to show proof of double vaccination for your child aged 5 to 17 and a corresponding piece of government-issued ID showing the name of the child being registered. For the After 4 program which runs the full school year, if you registered your child when they were four years old, you should notify your program coordinator when your child turns five in order to arrange for verification of vaccination.

In the case of adults (18 years old and above), you must bring proof of having received three doses of an approved vaccination and a corresponding piece of government-issued ID confirming your identity.

Proof of vaccination must come from the enhanced vaccine certificate with the QR code. For more details visit https://covid19.ontariohealth.ca/.

Getting a third dose of the vaccine, or getting your child fully vaccinated, is an important safeguard for your health, the health of your family and the health of the members of our community who participate in our programs and events.



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613-247-4946